Capabilities Checklist: Is Your Construction Software a Profit Center or Overhead Expense?
by Sheldon Needle
In the competitive world of construction, profit margins are tight. Jobs, service calls, em-ployee productivity, and even your business tools must contribute to company profitability. This article highlights several critical capabilities that will help you determine whether your current construction software is a profit center or just another overhead expense.
Job Cost
The core of a profitable contracting business is job costing. The more accurate your cost in-formation is, the better you will be at managing your jobs for profitability.
Capabilities checklist:
- Job cost projections are easy to produce on a regular basis
- Provides early warning system for jobs that are off track
- Real-time access to actual costs is readily available
Project Management
Project management is all about detail tracking. Let a few RFIs or change requests slip through the cracks and you might find your crew working for free. Software that automates project management will ensure that changes to the original contract are documented, ap-proved, and invoiced for profit.
Capabilities checklist:
- Tracks job details in a single, easy-to-access database
- Change orders are tracked from initial RFI or directive to invoicing
- Forms provide turn-key production of submittals, RFIs, change requests, and more
Service Management
For contractors that perform service work, technology is readily available to support technician performance, enhance customer service, and automate billings. Taking advantage of this tech-nology can produce a significant ROI while enhancing your company’s reputation as a cutting edge service provider.
Capabilities checklist:
- Dispatching allows for greater technician efficiency
- Streamlined billing for fast payment turn-around
- Advanced technology such as GPS tracking of service trucks or mobile communication with technicians that allows for real-time data exchange
Reporting
How well does your software deliver the information you need to make critical and timely business decisions? Catching problems such as cost over-runs early is imperative to maintain profit margins. Reporting should provide easy access to real-time information and offer the flexibility to customize delivery to meet your unique business objectives.
Capabilities checklist:
- Comprehensive standard reports and inquiries
- Custom reporting options to meet specific needs
- Owner/management overviews available for at-a-glance job assessment, with drill down to detail
Integration
Solid communication between your accounting, operations, and service staff is the glue that binds construction to profitability. Integrating your core technologies makes this communication possible.
Capabilities checklist:
- Single database equals single data entry, flexible reporting
- Allows for enterprise-wide collaboration between accounting, service and operations by putting everyone on the same financial page
- Lowers administrative overhead
Profit or Expense: You Decide
Take time to evaluate how well your software streamlines workflow, automates processes, and provides real-time job information for informed decision-making. If your program doesn’t pro-vide you with many of the capabilities listed here, it may be time to consider whether your construction software is a profit center or overhead expense.
About Sheldon Needle
Sheldon Needle CTS President, has been evaluating construction software vendors since 1983. Your free 10-15 minute Smart Shortlist Consult™ with Sheldon is your opportunity to find out latest information about construction software and get all of your questions answered. Download the Construction Software Selection Kit now.
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