Construction Purchase Order Software
Reviews and Ratings
Purchase orders is an application module that is typically part of construction software solutions. Purchase order software should manage the ordering of goods and services from vendors.
A purchase order defines what needs to be ordered, what is should cost and when it is to be delivered by line item. Software should offer the ability to generate electronic purchase orders directly selected by a user or using predefined criteria selected from an item database.
For this module to be effective within a construction software solution, it should have an easily updatable database of cost items to draw upon. A purchase order module should be able to issue requisitions and follow them from inception to delivery of goods and services to matching invoices to payments. Not every user needs functionality that is this broad, but a well integrated purchase order module should be able to perform all these functions.
Materials Management is a broader based suite applications that may include a Pricing database, Inventory, Purchase Order and Tool/Equipment Tracker. A true materials management application suite is needed when there a long lead times for ordering and receiving items along with stringent quality control criteria.
Pricing services can support local supply vendor pricing as well as national pricing services. With pricing services you also can have search criteria capabilities including: vendor part number, vendor model number, trade number, product group, description, item number, recall name, double search, and all items.
Model and Serial Number Tracking
Other Features to look for in materials management
Overbilling on purchase receipts – you enter the item and the software tells you if you have been overbilled and sends an automatic alert to the purchasing manager for approval
Materials list – Project managers get a list of materials due at job sites. This helps with planning labor.
Requisitions – some companies use requisitions as a preliminary to actual purchase orders. This allows staff to review and either modify or reject the requisition before it becomes a binding PO and updates committed costs and items on order.
Enter item receipts into accounts payable – this allows identifying items received and costing them to inventory while simultaneously creating a vendor invoice payable
Send out Purchase orders by fax or email – select mode of sending with one click
Nonstock items – ability to enter a one-time nonstock item to a purchase order which can be tracked and received but does not require creating a permanent inventory record
Item inquiry – the ability to see items on order or received by Vendor, Job, Item Code, or by Work Order.
Supplier history – see for each vendor their delivery history with items received under or overshipped, ontime or past due , along with price variances by vendor
Multiple warehouse locations – ability to tack items by location and transfer items between locations with a clear audit trail
Physical inventory counts – the ability to enter a physical inventory count by item and have the system show variances from computer (book) inventory
Tools tracking – In addition to large tools, many contractors have a need to keep track of small tools used on jobs which are subject to loss or pilferage
For comparisons of different construction software products, download the free Construction Software Selection Kit.
Construction Software Selection Kit
Free 15-minute call to discuss options with software expert Sheldon Needle
Talk to the Expert