Manufacturing Software Reviews and Functions

The general ledger application is the financial backbone of the manufacturing / ERP software package and must interface well with all its modules and accounting functions. It maintains financial information in addition to budget information and transaction history; it is the repository of accounting information from all other modules, such as Accounts Receivable, Accounts Payable, Purchase Orders and Payroll. It also maintains the balance of inventories and inventoriable costs (e..g. work in process) based on costing from the manufacturing application.

Thus, it is important that the general ledger has accessible and flexible databases to maintain all of this information. It is also important that the general ledger and job cost ledgers stay in balance to maintain accounting integrity. Good general ledger modules work with Report Writing modules to produce traditional financial statements such as an Income Statement and Balance Sheets plus customized reports.

Here are some of the important functions to keep in mind when evaluating General Ledger:

• Ability to track financial information of more than one company as required by your company’s unique circumstances.
• Flexible general ledger chart of accounts structure with sufficiently long number structure to accommodate divisions, departments, cost centers, staff, etc.
  Journal entry flexibility to support recurring, reversing, and other entries with sufficient description capability.
• Month end closing, ability to post to a future month, and number of open months satisfactory for your Company’s unique circumstances.
• Ability to enter a GL account budget and allocate a portion of each actual transaction to a budgeted amount in more than one GL account.
• Ability to allocate overhead costs across product lines according to a formula.
  Real time or batch posting to the general ledger of accounts payable and cash disbursements transactions according to user preference.

For comparisons of different manufacturing software products, download the free Manufacturing Software Selection Kit.

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